Team Administrator

This is a Gloucestershire County Council job.
 

• Job Title:                            Team Administrator
• Job Location:                     Shire Hall, Block 4, 4th Floor 
• Salary:                               £24,294 - £25,545 per annum (pro rata) 
• Hours per Week:               18.50 
• Contract Type:                   Fixed Term 
• Duration:                            6 months 
• Closing Date:                     06/05/2024 
• Job Requisition Number:   8923 
• This post is not open to job share

Would you like to work in a role which is both meaningful and rewarding, where you really feel that you make a difference? 

About Us

This is a great time to join Gloucestershire County Council, as Children’s Social Care is on an exciting journey, which focuses our approach into being more creative, strengths-based and person-centred, to ensure that we work together to ‘Make a Difference’ to our local communities.

We are an agile working organisation with a combination of office-based working and working from home (essential equipment is provided).  We place a high premium on diversity and inclusion, as well as on health and wellbeing and we offer a flexible working scheme which is based on business need.  We offer Continued Professional Development and will support you to develop your skills and career prospects within Children’s Services.

About the Role

We have an opportunity for an experienced administrator to join us on a part-time, fixed-term basis for 6 months working within our Multi Agency Safeguarding Hub.  The successful candidate will support the Multi Agency Child Exploitation Meetings (MACE) which identify, risk assess and manage risk for children and young people who are vulnerable to criminal or sexual exploitation within the community.  This supports prompt decision making regarding intervention from Children’s Social Care and our partner agencies which include Health, Education and Police.  The meetings are held virtually via MS Teams during the first week of every month.

The role is for 18.5 hours per week, worked across 4 days Monday – Thursday.  Meetings are held between 10:00 a.m. and 12:30 p.m. therefore a 9:30 a.m. start is required.  The role is based in Shire Hall, Gloucester and you will be required to attend the office for induction, training, team working  and face to face meetings.

Duties will include:-

• Updating invitations to relevant professionals  
• Collating information prior to MACE meetings
• Create and update Attendance Lists

• Attending meetings via MS Teams
• Typing contemporaneous minutes
• Creating and updating a tracking spreadsheet using Excel
• Creating documents on our bespoke database Liquid Logic (training will be provided)
• Distributing minutes via secure email
• Assist with monthly data reporting

About You

We are looking for applicants who have excellent minute taking skills and an understanding of working in a confidential office environment.  You will have strong IT and communication skills and be able to demonstrate a flexible approach with an ability to manage your workload to meet deadlines.  The nature of the work is handling highly sensitive information which can sometimes be distressing so resilience is also key to this role.  You will be working with internal colleagues at different levels of the organisation as well as our partner agencies from Health, Education and Police. If you are proactive and enjoy working within a team to provide support to colleagues to meet targets and deadlines then we look forward to hearing from you.  Why are you perfect for this role and what will you bring to our team?

In return we will offer you:

• Regular formal and informal support.
• Safe, supportive and positive working environment with regular, robust supervision.
• Access to relevant training and career progression.
• Annual leave of 25.5 days (pro rata) up to 30.5 days (pro rata) after 5 years employment.
• Access to the Local Government Pension Scheme.
• Staff discount scheme that offers access to great savings including discounts with major supermarket chains and high street retailers.
• Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone.
• Cycle to Work scheme.
• Links to employee networks such as Prism (LGBT+) network and the Young Employees Network.
• Gloucestershire Salary Sacrifice Green Car Scheme (T&C's apply).

Working in Children’s Social Care does require an applicant who can be proactive or responsive to changing demands and resilient to some of the tough emotional content of the role. However, it is also a role that can bring great reward and job satisfaction.

How to apply 

Please submit your application and personal statement today by clicking the “Apply Now” Button.

For an informal discussion about the role please contact Sue Hughes via email at sue.hughes@gloucestershire.gov.uk

Additional Information

To access the Job Profile for this role, please follow the link below:-

Team Administrator - Job Profile

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities.  Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.