Exam Invigilator

This is a Gloucestershire County Council job.
 

• Job Title:                            Exam Invigilator
• Job Location:                     Shire Hall, Block 5, 4th Floor 
• Salary:                               £24,404 - £25,183 per annum, pro rata 
• Hours per Week:               Casual 
• Contract Type:                   Temporary until the end of the academic year 2025
• Closing Date:                     21/02/2025 
• Job Requisition Number:   10772 
• This post is not open to job share

About the Role

Gloucestershire Hospital Education Service (GHES) is looking for a team of exam invigilators, to join our permanent staff, to support Year 11 students during the May/June exam season.

The exams take place over a 5-week period (the middle week is a break for half term) starting Monday 12th May until Friday 13th June.  This year most of the core exams that our students sit are in the morning.

We have a small site where some of our students come in to sit the exams, and this is where anyone we recruit would work - there is no expectation of invigilating in student homes.  On site you would always be supported by some of our permanent staff and our Exams Officer.  Experience is not required as training will be provided. Applicants will be asked to declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them. 

GHES is a small alternative provision school that provides education for children and young people who are too unwell to attend their main school.  We have a number of Year 11 students who won't be physically or mentally well enough to attend their main school, and so GHES provides a smaller alternative location for them to sit their exams.  Our available classrooms and office space is quite small, which is what our students need, so around 4-5 students in each room.  Providing every student, we have the opportunity to sit their exams in a safe comfortable space is crucial to them being able to access them.  This year we have more students on our roll, and so we need to expand our exam invigilation team to enable us to facilitate their exams.

Further Information About the role of Exam Invigilator:

To ensure that examinations are conducted according to the regulations to:

• ensure all candidates have an equal opportunity to demonstrate their abilities
• ensure the security of the examination materials before, during and after the examination
• prevent possible candidate malpractice
• prevent possible administrative failures

General requirements

• Experience of invigilation is not required as training in the role and duties of an invigilator will be provided
• Invigilators are required to:
  • declare if they have invigilated previously and whether they have any current maladministration/malpractice sanctions applied to them
  • confirm their availability in advance of main examination periods
• Invigilators must confirm the confidentiality and security requirements surrounding the invigilation process are known, understood and will be always followed

An ideal candidate will:

• Be reliable, fleible and readily available during main examination periods
• Have effective communication skills and good interpersonal skills
• Work well as part of a team
• Be confident and a reassuring presence to candidates in examination rooms
• Be able to give instructions and manage siatuions involving different groups of people
• Have basic IT skills (familiar with use of email, mobile phone messaging etc.) 

This is what we need you to do...

Main duties

• To conduct examinations in accordance with the Joint Council for Qualifications (JCQ), awarding body and GHES’s regulations and instructions.
• To have a key role in upholding the integrity and security of the external examination/assessment process.
• To facilitate Exam Access Arrangements for candidates as an invigilator/reader/scribe (full training will be provided). Adhering to the strict rules as to what can and cannot be read or scribed, and ensuring rest breaks and extra time are recorded correctly. [all training on this is provided
• Support students on a 1:1 basis during the examination.
• To carry out any other reasonable duties and other exams related administrative tasks.
• Ensure the right balance of care and support is shown, whilst adhering to the strict rules of examinations, to enable our students to access their examinations whilst they are unwell.

Before examinations

• Report to and be briefed by the exams officer prior to each exam session
• Keep confidential exam question papers and materials secure before, during and after exams
• Ensure exam rooms are set up according to the requirements
• Admit candidates into exam rooms
• Ensure mobile devices, smart watches or other unauthorised devices are collected and safely secured
• Give full attention to conducting the examinations properly
• Identify candidates and seat candidates according to the required arrangements
• Distribute the correct question papers and exam materials to candidates
• Instruct candidates in the conduct of their exams
• Deal with candidate questions
• Start exams

During examinations

• Supervise and observe candidates at all times and be vigilant throughout examinations
• Keep disruption in examination rooms to a minimum

In the first instance, please do pick up the phone 01242 532363 or email us at: ghes@gloucestershire.gov.uk to find out more information about what the role is like, how the exam season works, and how you will be supported in this role.

About Us 

In return we will offer you: 

• Regular formal and informal support. 
• Safe, supportive and positive working environment with regular, robust supervision. 
• Access to relevant training and career progression. 
• Annual leave of 25.5 days (pro rata) up to 30.5 days (pro rata) after 5 years employment. 
• Family friendly employer offering benefits to support you and your family. 
• Access to the Local Government Pension Scheme. 
• Staff discount scheme that offers access to great savings including discounts with major supermarket chains and high street retailers. 
• Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone. 
• An in-house Occupational Health service. 
• Cycle to Work scheme. 
• Links to employee networks such as Prism (LGBT+) network and the Young  Employees Network. 
• Gloucestershire Salary Sacrifice Green Car Scheme (T&C's apply). 

How to Apply 

If you feel that you have the skills and experience required to make a positive difference, then please submit your application and personal statement today by clicking the “Apply Now” button. For an informal discussion please contact 

ghes@gloucestershire.gov.uk

Short listed candidates will be contacted by email and invited to interview. 

Additional Information

To access the Job Profile for this role, please follow the link below:-

Exam Invigilator - Job Profile

This Position is subject to an enhanced DBS disclosure check. 

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities.  Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.