Administrator (Safeguarding)

This is a Gloucestershire County Council job.
 

• Job Title:                            Administrator (Safeguarding)
• Job Location:                     Shire Hall, Gloucester
• Salary:                               £25,979 - £27,334 per annum 
• Benefits:                            Offsite parking and a view our range of benefits!
• Hours per Week:               37.00 
• Contract Type:                   Permanent 
• Closing Date:                     29/10/2024 
• Job Requisition Number:   9905 

Do you want to join a team that makes a real difference in people's lives? Then we would love to hear from you if you’re passionate about people and processes.

We have a full time Administrator position available in our Safeguarding Adults Team, based in Shire Hall, Gloucester.

The team plays an important role in protecting adults in Gloucestershire who are at risk of abuse or neglect. We co-ordinate and lead on all safeguarding concerns received by Gloucestershire County Council, working with partnership organisations.

About the role:

You'll support the Safeguarding Team in delivering key priorities, streamline admin processes and contribute to achieving strategic outcomes. You’ll keep everything running smoothly, ensure seamless communication across teams, and handle confidential information with care.

The main responsibilities include:

• Attend and accurately record sensitive meeting minutes
• Transfer and format Safeguarding and DoLS information using approved systems
• Prepare and maintain confidential case files and associated documents
• Collaborate with individuals across partner agencies/organisations to ensue clear and timely arrangements are in place for the service to respond to requests for urgent/standard Deprivation of Liberty authorisations and Safeguarding meetings
• Assist with financial tasks, such as processing invoices and orders.
• Develop and maintain filing, record-keeping, and archiving systems in line with corporate policies.
• Ensure timely and consistent responses to all inquiries, following relevant procedures.

About us:

The Safeguarding Adults Team is in Gloucester where we offer agile working which includes working from home combined with time in the office.

You will become part of a supportive, dynamic and passionate team, who are forward thinking in their approach to future developments and change.

To find out more about our Safeguarding Team, please watch our video about the Adult Social Care Safeguarding Team and visit our webpage ‘Meet the Teams’

Our values are at the heart of everything we do and how we treat each other. They provide essential guiding principles about the way that we work and set the tone for our culture, and identify what we, as an organisation, care about. Read more about our values on our website.

If you hold the same behaviours and approach, then we want to hear from you! In exchange, we will provide you with full training and support to help you succeed in your role.

About you:

The ideal candidate will have:

• Experience working in a busy office environment and setting up and running effective office systems
• Experience taking minutes of meetings
• Relevant experience of care service or working within Local Authority

• Excellent communication skills in person, on the phone and in writing
• Confidence dealing with a range of queries from internal and external customers
• Good IT skills, for example Microsoft Office
• Ability to work flexibly across the different areas of the team to meet the service need

The position will suit an individual who has a positive ‘can do’ attitude, with keen eye for detail and is adaptable and innovative when faced with challenges.

What’s in it for you?

You’ll be entitled to our full benefits package, including:

• 25.5 days annual leave rising to 30.5 days after 5 years’ service, plus bank holidays
• Membership of a Local Government Pension Scheme
• Free offsite car parking
• Safe, supportive and positive working environment
• Regular formal and informal support
• Training and development opportunities
• Staff discount scheme that offers access to great savings including discounts with major supermarket chains and high street retailers
• Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone
• Links to employee networks such as Prism (LGBT+) network and the Young Employees Network

We’re closer than you think:

We are an easy commute from many locations, view our commuting times map to see what we mean.

Applying:

Please write your application with consideration for the criteria in the Job Profile (see link below).

Your application should include examples of why you should be considered and cover the experience, skills and knowledge that you would bring to the post. Please also include details of your English and Maths GCSE qualifications (or equivalent) in the application form.

To arrange an informal discussion with the Team Manager, please email ASCrecruitment@gloucestershire.gov.uk

Or apply now!

Additional Information

To access the Job Profile for this role, please follow the link below:-

Safeguarding Administrator Job Profile

This Position is subject to a basic DBS check. 

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We reserve the right to close this vacancy early due to the volume of applications received and / or due to the needs of the service. The advert will be open for a minimum of 7 calendar days. If you are interested in applying, we encourage you to submit your application as early as possible.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities.  Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.