Administrator (Commissioning)

This is a Gloucestershire County Council job.
 

• Job Title:                           Administrator (Commissioning)
• Job Location:                     Shire Hall, Block 4, 2nd Floor 
• Salary:                              £25,584 - £26,835 per annum 
• Hours per Week:                37.00 
• Contract Type:                   Permanent 
• Closing Date:                    27/07/2025 
• Job Requisition Number:    11808 
• This post is not open to job share 

About Team & Role 

This is a great time to join the Children and Families Commissioning Hub as we develop our friendly and supportive team. 

We are looking to recruit an administrator to support the Children and Families Commissioning Hub. The role is one of two that will be providing administrative support to the Hub. The role sits within a fast paced team of commissioning officers who are responsible for commissioning homes for children and Young People cared for by the Local Authority. The team also oversee's the contracts set up with providers to ensure Children and Young People are receiving positive care experiences. 

Your role would be to support the teams with a variety of administrative tasks to support commissioning processes including, administrating meetings, Provider Due Diligence, processing financial documents, and providing good customer service in person, on the telephone and via email.

Duties include: 

• Monitoring generic mailboxes and responding to customer enquiries and service referrals via email and telephone.
• Accurately creating and updating electronic records using spreadsheets and databases including Liquid Logic.
• Preparing documents using Microsoft Word Updating spreadsheets using Excel 
• Maintaining and updating the teams placements tracker with changes where needed, and with pace.  
• Booking meetings using Microsoft Teams and our internal room booking system.
• Supporting with production of minutes for panel meetings, team and service meetings.
• Processing finance requests
• A positive and flexible approach to team working to include providing cover for other administrators' leave and cross team support at peak work periods as required.

The role is based at Shire Hall in Gloucester. There will be an opportunity to hybrid work using GCC’s secure IT equipment. There is a requirement within the team for the post holder to work a proportion of their week in Shire Hall with colleagues. Agile working is subject to the needs of the service being met.

About You 

To be successful you will need excellent written and verbal communication skills, a high standard of IT skills with experience of using a wide range of systems and packages, and sound collaboration and organisational skills to enable you to work with colleagues to prioritise workloads and ensure that our statutory and departmental deadlines are met.  You will be customer-focused and able to build effective working relationships with colleagues, stakeholders, public sector services, and suppliers.  We would like applicants to be able to demonstrate a flexible approach with an ability to manage your workload to meet deadlines.  If you think that this is the role for you, we look forward to hearing from you. 

About Us

• For all your hard work, you will receive the following: 
• Flexible and agile working opportunities 
• 25.5 days annual leave rising to 30.5 days after 5 years continuous service
• An option to purchase 10 days of additional leave per year (pro rata for part-time staff)
• Family friendly employer offering benefits to help support you and your family
• Career development and qualification opportunities
• Supportive and positive working environment with regular, robust supervision
• Local Government Pension Scheme (LGPS)
• Access to our Employee Assistance Programme (EAP) that provides free, confidential, counselling and advice for employees, available 24 hours a day, online and by telephone.
• An in-house Occupational Health service
• Employee discount scheme
• Cycle to Work scheme
• Gloucestershire Salary Sacrifice Green Car Scheme (T&Cs apply)
• Links to employee networks such as Prism (LGBT+) network and the Young Employees Network.

How to apply: 

If you feel you have the skills, desire and experience required to make a positive difference then please submit your application and personal statement today by clicking the “Apply Now” Button.

For an informal discussion about the role please contact lara.wiseman@gloucestershire.gov.uk via email or daniel.marks@gloucestershire.gov.uk. Closing date 29.07.25. Short-listed candidates will be contacted by e-mail and invited to interview week commencing 11.08.25 virtually via Microsoft TEAMs.

Additional Information

To access the Job Profile for this role, please follow the link below:-

Administrator Level 2 - Job Profile

This Position is subject to a DBS check.

Gloucestershire County Council is committed to safeguarding and promoting the welfare of children and young people or vulnerable adults and expects all staff and volunteers to share this commitment.

We want to be an employer of choice, attracting and retaining excellent people to work for us, so that we can best serve all of Gloucestershire’s diverse communities.  Our promise to you is that we will provide an inclusive and supportive working environment that enables you to bring your whole self to work and realise your full potential.

It is a legal requirement, under the Immigration Act 2016, that anyone appointed to a ‘customer facing role’ must be able to demonstrate an ability to fulfil all spoken aspects of the role with confidence in fluent English.

Hybrid working arrangements are available for the majority of our roles, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice, with a mix of both remote and office working.